This guide explains how your menu is built in the MyFoodFast Back Office and how to set it up. Understanding the structure before you start adding items saves time and avoids mistakes.
Overview
Your menu is built from four building blocks: categories, products, sizes and option groups. Each sits inside the other, like a set of boxes. Get the structure right and your menu shows correctly on the POS, kiosk, website, app and delivery apps.
For a quick guide to where each kind of change is made, and how changes reach every channel, see Change your menu and update every channel.
Navigation
Management > Menu > Menu Setup
If your stores share a company menu, Menu Setup edits that shared menu, and every change applies to all stores on it. Company owners and admins can open Menu Setup with or without a store selected. With a store selected, a blue banner reminds you that the change applies to every store.
Note: Staff who log in to a single store on the company menu only see Quick Changes, which changes prices and availability for that store. See Company or Store Menus.
Understanding the Menu Structure
Add items in this order: categories first, then products, then sizes, then option groups.
Categories
- A category is a group of similar products, for example "Pizza", "Burgers" or "Drinks".
- Every product must belong to a category.
- Categories are the main sections customers see on your menu.
Products
- A product is an individual item on your menu, for example "Margherita" or "Chicken Burger".
- A Regular Product has one price.
- A Product with sizes has a price for each size instead, for example Small, Medium and Large. (Older articles call sizes "attributes".)
Option groups and choices
- An option group is a list of extras or choices, for example "Toppings", "Sauces" or "Base". (You may also hear these called options, add-ons or modifiers.)
- A choice is one item in a group, for example "Extra Cheese" or "Mushrooms". Each choice has a price, which can be £0.00.
- You add an option group to a product, or to each size of a product. One group can be used on many products.
- Choices can be set as Default (included unless the customer removes it) or Substitute (can be swapped free of charge) on each product.
Virtual brands (optional)
If you sell the same food under more than one brand, or want different prices on delivery apps, you can also put products into virtual brands. Brands are created under Setup > Online Ordering > Website & App > Virtual Brands. See Setup Guide: Virtual Brands.
The Menu Setup Page
Management > Menu > Menu Setup has two panels:
- Categories & Products (left): your categories and the products in each. Click a category to open it. Use Add Category to create one, and Add Product inside a category to add a product.
- Option Groups (right): every option group, with the number of choices in each and how many products and sizes use it (Used by 12, or Not used). Use Add Option Group to create one.
Along the top you'll find links to Quick Changes, Menu settings and Delivery platforms, plus Send to delivery apps (once a delivery platform is connected) and Optimise Menu.
Finding things
Type in Search products or categories... above the category list. Matching categories open and show only the matching products. Clear the search to see the full menu again.
Changing the order
Drag a category, product, size, option group or choice by its handle (the six dots on the left of the row) to move it. The order is the same on your POS, kiosk, website, app and delivery apps. See Menu Sorting.
Adding Your Menu Step by Step
Step 1: Create your categories
- On the Menu Setup page, click Add Category.
- Enter the category name (e.g. "Pizza", "Sides", "Drinks"). Name Online uses the same name unless you type a different one.
- Save the category.
Step 2: Add products
- Click a category to open it.
- Click Add Product inside the category.
- Enter the product name. Name Online and Name Receipt fill in as you type; change them only if you want a different name on the website or receipt.
- Choose the Type:
- Regular Product: enter the Price.
- Product with sizes: save the product first, then click Add Size for each size and set its price.
- Save the product.
Step 3: Add options (toppings, sauces, extras)
You can create and add option groups from inside the product:
- Open the product (pencil icon) and scroll to Option Groups, or to Sizes for a product with sizes.
- Click Create new option group (or Create option group for every size), name it, add the choices and prices, and click Create and add.
- To reuse a group you've already made, click Assign Option Group (or Add option group to every size).
See Add options (toppings, sauces, extras) to a product or size for the full steps.
Step 4: Check every channel
Your POS, kiosk, website and app update by themselves. If you sell on Uber Eats, Deliveroo or Just Eat, click Send to delivery apps at the top of Menu Setup to send them your new menu.
Tips
- Add items in order: categories, then products, then sizes, then option groups. This avoids going back to fix things.
- Use clear names: category and product names are what customers see on the website, app, kiosk and POS.
- Use sizes, not separate products: if a product comes in different sizes with different prices, make it a Product with sizes.
- Reuse option groups: one "Toppings" group added to every pizza is easier to keep up to date than one group per pizza.